BYLAWS
of
DALRAIDA ELEMENTARY
PANTHER
PRIDE ASSOCIATION
APPROVED
BY BOARD OF DIRECTORS: March 19, 2014
________________________ ________________________
PRESIDENT PRESIDENT’S
SIGNATURE
________________________ ________________________
PRINCIPAL PRINCIPAL’S
SIGNATURE
Article I: Name
The
name of this organization is Dalraida Elementary School Panther Pride
Association, which will be referred to as PPA.
Article II: Purposes
The purposes of the PPA
are to provide support to faculty, staff, and children at Dalraida Elementary
School; to provide support and resources to the school for the benefit and
educational growth of the children; to develop a cooperative working
relationship between the parents and staff of our school; to develop parent
leadership and build capacity for greater involvement; to foster and encourage
parent participation on all levels; and to provide opportunities and training
for parents to participate in school governance and decision-making.
Article
III: Basic Policies
The
basic policies of the PPA are:
a.
The
organization shall be noncommercial, nonsectarian, and nonpartisan.
b.
The
organization or members in their official capacities shall not, directly or
indirectly, participate or intervene (in any way, including the publishing or
distributing of statements) in any political campaign on behalf of, or in
opposition to, any candidate for public office; or devote more than an
insubstantial part of its activities to attempting to influence legislation by
propaganda or otherwise.
c.
The
organization shall work with the school and community to provide quality
education for all children and youth and shall seek to participate in the
decision-making process establishing school policy, recognizing that the legal
responsibility to make decisions has been delegated by the people to boards of
education, state education, state education authorities, and local education
authorities.
d.
The
organization shall work to promote the health and welfare of children and youth
and shall seek to promote collaboration between parents, schools, and the
community at large.
e.
No
part of the net earnings of the organization shall inure to the benefit of, or
be distributable to, its members, directors, trustees, officers or other
private individuals except that the organization shall be authorized and
empowered to pay reasonable compensation for services rendered and to make
payments and distributions in furtherance of the purposes in Article II.
f.
Upon
the dissolution of this organization, after paying or adequately providing for
the debts and obligations of the organization, the remaining assets shall be
distributed Dalraida Elementary School.
Article IV: Membership and Dues
Section
1: Membership in the PPA shall be
made available without regard to race, color, creed, or national origin to any
individual who subscribes to the purposes and basic policies of the PPA.
Section
2: This PPA shall conduct an annual
enrollment of members, but persons may join at any time.
Section
3: Each member of this PPA shall
pay annual dues as determined by the association.
Section
4: When remitting dues, the
membership committee shall keep a list of the PPA members whom dues are being
paid.
Article V: Board of Directors
Section
1: The affairs of this PPA shall be
managed by the Board of Directors in the intervals between general membership
meetings.
Section
2: Each elected officer and
appointed chair of the Board of Directors shall be a member of this PPA.
Section
3: The members of the Board of
Directors shall be:
a.
Elected
officers: President, Vice President,
Treasurer, Vice Treasurer and Secretary
b.
Principal
c.
Teacher
Representative
d.
Board
Appointed Chairs
Section
4: Board Appointed Chairs shall be:
Communication Chair, Volunteer Chair, Spirit Night Chair, Room Parent/Teacher
Appreciation Chair, Student Recognition Chair, Clothes Closet Chair, Fundraising
Co-Chair, Popcorn Chair and additional chair positions designated by a majority
vote of the Board of Directors.
Section
5: The Board of Directors shall
carry out business referred to it by the membership of the association; create
special committees; present a report at the general membership meetings of this
PPA; select an Auditor or an Auditing Committee to audit the Treasury accounts;
prepare and submit an annual budget; approve payment of routine bills within
the limits of the approved budget; organize fundraising and special events; and
approve the work of the committees.
Section
6: Regular meeting of the board
shall be held with the dates and times to be determined by the board of
directors at its first meeting of the year.
Section
7: Special meetings of the board of
directors may be called by the president or when requested by 50% vote of
members with 7 days written notice to each member of the board.
Section
8: A majority of the members of the
board shall constitute a quorum for the transaction of business.
Section
9: If any member of the board
ceases to meet the qualifications or fulfill the duties of the position, that
person may be removed from the board by resolution adopted by the board of
directors.
Section
10: Upon expiration of term of office
or when individuals cease to hold the position that entitles them to be a
member of the board of directors, they shall automatically cease to be a member
of the board of directors and shall be relieved of all duties and
responsibilities. All records, books and
other materials pertaining to the position shall be turned over the president
immediately upon expiration of term.
Article VI: Officers
Section
1: The officers of the PPA shall
be: President, Vice President
(Membership Chair), Secretary, Treasurer and Vice Treasurer (Fundraising Chair)
Section
2: No officer shall serve more than
2 consecutive terms in the same elected office.
Section
3: The term of office shall be June
1st through May 31st.
Section
4: Officers shall be elected by
ballot at the April General Membership Meeting.
Section
5: The vote shall be conducted by
ballot and a majority shall elect. When
there is only one candidate for any office that election may be by voice
vote.
Section
6: Officers shall assume their
official duties June 1st of the year in which they were elected and
shall serve a term of 1 year or until their successors are elected.
Section
7: A vacancy in the office of President
shall be filled for the unexpired term by the Vice President. A vacancy in any office other than President
shall be filled by the board of directors.
Article
VII: Nominating Committee
Section
1: The Nominating Committee shall
be composed of the Principal, Assistant Principal, Teacher Representative and
Outgoing PPA President.
Section
2: The Nominating Committee shall
nominate an eligible person for each officer position and report its nominees
at the regular general membership meeting in April.
Section
3: Nomination forms shall be sent
home with PPA members child/children and posted on the PPA Blog prior to
election.
Section
3: Nomination forms must be
submitted to the Nomination Committee as specified on the nomination form.
Section
4: Only those individuals who are
current members of the Board of Directors, who have given their consent to
serve shall be nominated for or elected to office.
Section
5: Eligibility for election to
officer positions on the PPA:
a.
To
be eligible for any officer position, a member shall be in good standing and a
current member of the Board of Directors.
b.
To
be eligible for the office of President, it is preferred that an individual
have served as a member of the Board of Directors at least 2 years preceding
nomination.
c.
To
be eligible for the office of Treasurer, individual(s) must consent to a
background check and (preferred) have served as a member of the Board of
Directors at least 1 year preceding nomination.
d.
If
there are no eligible person(s) with preferred Board service or those who are
eligible do not wish to seek election, then 1 year Board service for President
and background check for Treasurer is sufficient to nominate.
Article
VIII: Duties of Officers and Chairs
1.
President: The president shall preside at all
meetings of the PPA and shall be an ex-officio member of all committees except
the nominating committee. The president
shall appoint chairpersons of PPA committees with the approval of the board of
directors. The president shall delegate
responsibilities to other PPA members and shall encourage meaningful
participation in all parent and school activities. The president shall meet regularly with the Board
of Directors in accordance with these bylaws to plan the agendas for the
general membership meetings. The president shall be one of the eligible
signatories on checks. The president
shall assist with the transfer of PPA records to the incoming Board of
Directors and Board Appointed Chairs.
2.
Vice
President (Membership Chair): The vice
president shall assist the president and carry out the president’s duties in
his/her absence or inability to serve. The
vice president shall act at the Membership Chair. The membership chair is responsible for developing
a year round membership plan that includes retention strategies as well as
action steps that target and attract new members, promote and celebrate the PPA
successes with members and the community, collecting and tracking membership
dues, and providing membership reports.
3.
Secretary: The secretary shall keep all records of
the PPA, take and record minutes, prepare the agenda, handle correspondence,
and send notices of meeting to membership.
The secretary also keeps a copy of the meeting minute’s book, bylaws,
rules, membership list, and any other necessary supplies, and brings them to
meetings.
4.
Treasurer: The treasurer shall create a budget in
August for each school year and will be approved by a majority vote of the
Board of Directors, receive all funds of the PPA, keep an accurate record of
receipts and expenditures, and pay out funds in accordance with the approval of
the Board of Directors. He/she will
present a financial statement at every meeting and at other times of the year
when requested by the Board of Directors, make a full report at the end of the
year and have the account audited.
5.
Vice
Treasurer (Fundraising Chair): The vice
treasurer shall assist the treasurer and carry out the treasurer’s duties in
his/her absence or inability to serve.
The vice treasurer shall act as the Fundraising Chair. The fundraising chair is responsible for
developing fundraising strategy with the PPA board, create communications for
general fundraising messages, provide updates to the board on fundraising progress,
collecting and tracking all monies raised in fundraiser and support all the
chairs with fundraising needs.
6.
Communication
Chair: Communication Chair
shall ensure good communication with parents, teachers and staff, produce and
distribute the bi-monthly newsletter, and update the PPA blog, send out email
blasts to parents as needed and support all chairs with their information
distribution needs.
7.
Volunteer
Chair: Volunteer Chair shall
produce and distribute a volunteer interest form, update and maintain a
volunteer database, assist all chairs with volunteer recruitment, record
volunteer hours and tally the total of volunteer hours.
8.
Spirit
Night Chair: Spirit Night Chair shall
work with Vice Treasurer/Fundraising Chair on coordinating all DES Spirit Night
Fundraisers. He/she shall contact and
schedule Spirit Night Fundraisers with local restaurants, work with
Communication Chair on producing and distributing Spirit Night information to
parents, and work with Volunteer Chair on recruiting volunteers to work the
Spirit Night Fundraisers.
9.
Room
Parent/Teacher Appreciation Chair: The
Room Parent/Teacher Appreciation Chair shall work with the Volunteer Chair and
Communication Chair and teachers to coordinate the recruitment and placement of
room parents, organize all school-wide duty-free lunches and teacher
appreciation week activities, update and distribute Room Parent Handbook,
update and maintain the Room Parent and Teacher contact information.
10. Fundraising
Co-Chair: Fundraising Co-Chair
shall assist fundraising chair and carry out the fundraising chair’s duties in
his/her absence or inability to serve.
The Fundraising Co-Chair shall act as the T-shirt coordinator. The t-shirt coordinator shall coordinate with
Volunteer Chair on forming a spirit shirt design committee and present design
options to the board of directors.
T-shirt coordinator shall work with a local screen printing company on
board agreed upon design, work with Communication Chair on producing and distributing
shirt order forms, maintain the shirt order database and coordinate with
Volunteer Chair on recruiting volunteers for shirt distribution and update
board of directors on t-shirt fundraising progress, and collecting and tracking
all monies raised in t-shirt fundraiser.
11. Popcorn Chair: Popcorn Chair shall produce a pre-paid
popcorn order form in August and in January, collect all popcorn money, maintain
the popcorn order database and work with Volunteer Chair to coordinate the
recruitment of popcorn volunteers, report to Secretary any and all supplies
needed for popcorn and report popcorn machine maintenance to the Board. Popcorn Chair shall update and inform popcorn
volunteers of the proper popping, distributing and cleaning procedures on
popcorn days.
12. Student
Recognition Chair: Student Recognition
Chair shall coordinate with faculty and staff and volunteer chair on Rewards,
Praise and Recognition for students, teachers, staff and volunteers, maintain
and update the recognition supplies, and solicit donations for recognition
gifts.
13. Clothes Closet
Chair: Clothes Closet Chair shall
maintain the emergency uniforms and coordinate the solicitation of new or
gently used uniforms, jacket, socks and shoes.
He/she shall work with the Volunteer Chair and Communication Chair to organize
a yearly uniform drive in May. Chair
shall also obtain grade level supply list and coordinate with Treasurer to
order supplies, update and distribute the emergency kits for each teacher prior
to the start of school, and shall do a maintenance check on emergency kits in
December during Winter Break.
Article IX: Committees
Section
1: The standing committees of this PPA
shall be Fundraising, Membership, Communications, Popcorn, Room Parent/Teacher
Appreciation, Spirit Night, Student Recognition, Volunteer, and Clothes
Closet.
Section
2: The Board of Directors may
create special committees as necessary to promote the purposes of the PPA and carry
on the work of the PPA.
Section
3: The chair of each committee
shall present a strategic plan for the year to the Board of Directors. No committee work shall be undertaken without
the consent of the board of directors.
Article X: General Membership Meetings
Section
1: Regular meetings of the PPA
shall be held with the dates and times determined by the board of directors at
its first meeting of the year.
Section
2: Special meetings of this PPA may
be called by the President or by a majority of the Board of Directors, at which
time a seven (7) day notice shall be given.
Section
3: 25 members shall constitute a
quorum for the transaction of business.
Article XI: Fiscal Year
The
fiscal year of Dalraida Panther Pride Association shall be from June 1st
through May 31st.
Article XII: Finances
Section
1: A tentative budget shall be
drafted in August for each school year and approved by a majority vote of the
Board of Directors.
Section 2: The treasurer shall keep accurate records of any
disbursements, income and bank account information.
Section
3: The Board of Directors shall
approve all expenses of the organization.
Section
4: Authorized signers for the PPA
bank account shall be the president, treasurer and vice treasurer.
Section
5: The treasurer shall prepare a
financial statement at the end of the year and have the account audited.
Section
6: Upon the dissolution of the PPA,
any remaining funds shall be used to pay any outstanding bills and with the
membership approval, spent for the benefit of the school.
Article XIII: Dissolution
The
PPA may dissolve with 14 days calendar notice and a two-thirds vote of those
present at the meeting
Article XIV: Amendments
Section
1: These bylaws may be amended at
any regular general membership meeting of the Dalraida PPA by two- thirds vote
of those members present and voting, a quorum being present, provided the
proposed amendments have been approved by the board of directors and notice of
the proposed amendments has been provided to the membership fifteen days prior
to the meeting.
Section
2: A committee may be appointed by
a majority vote at a general membership meeting of the PPA, or by a 2/3 vote of
the board of directors of this PPA, to submit a revised set of bylaws as a
substitute for the existing bylaws.
These bylaws as set
forth above have been voted on and approved by the 2013-2014 PPA Board of
Directors.
____________________________________
PRESIDENT DATE
____________________________________
PRINCIPAL DATE
FILED
WITH THE PRINCIPAL ON: MARCH 21,
2014
